312) 297 62 25-29
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Zehra Saraç Faculty Secretary (0 312) 297 62 25-29 |
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Evren Yurt Dean Secretary (0 312) 297 62 25-29 > 111 |
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Nilgün Çağlar Secretary of Communication Sciences Department (0 312) 297 62 30-31 > 111 |
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Osman Demir Secretary of Radio, TV and Cinema Department (0 312) 297 62 86-87 > 138 |
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Sezai Beştepe Financial Affairs (0 312) 297 62 25-29 > 118 |
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Feyzullah Eroğlu Student Affairs (0 312) 297 62 25-29 > 140 |
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Şehriban Bozkurt Human Resources (0 312) 297 62 25-29 > 117 |
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Nuh Özbek Movable Registrar (0 312) 297 62 25-29 > 140 |
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Özgür Orakçı Technical Staff (0 312) 297 62 25-29 |
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Selahattin Aslanoğlu Document Affairs (0 312) 297 62 25-29 > 118 |
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Murat Takış Support Staff (0 312) 297 62 30-31 > 139 |
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Abdulkerim Aki Support Staff (0 312) 297 62 25-29 > 127 |
1. To carry out all administrative affairs of the faculty both inside and outside the university,
2. To serve as the rapporteur of the faculty board and faculty administrative board,
3. To monitor the keeping of personal files of the administrative staff in the faculty and provide necessary information to higher authorities upon request,
4. To obtain student-related information from advisors and submit it to the relevant authority when requested by higher authorities,
5. To ensure all internal and external correspondence of the faculty is carried out, monitored, and recorded,
6. To assist faculty members in resolving in-class and out-of-class issues and provide necessary support for the effective conduct of courses,
7. To ensure delivery of incoming medical reports of students to the relevant department,
8. To provide and maintain teaching tools required by faculty members,
9. To organize the division of work among administrative, technical, and support staff working in the faculty and carry out necessary supervision,
10. To be knowledgeable of academic and administrative personnel legislation and keep track of changes,
11. To ensure necessary security measures are taken in the faculty campus,
12. To prepare projects for physical infrastructure improvements,
13. To organize and finalize preparations related to official openings, ceremonies, and student activities,
14. To make necessary arrangements for secure conduct of education, teaching activities, and examinations (e.g., ÖSYM, AÖF),
15. To process incoming correspondence from institutions/persons addressed to the Dean’s Office,
16. To prepare agendas for faculty boards; ensure decisions are documented, distributed to relevant parties, and archived,
17. To manage personnel rights procedures for academic and administrative staff,
18. To respond to simple information requests under the Freedom of Information Act,
19. To ensure regular management of faculty student affairs,
20. To arrange leaves of administrative personnel without disrupting faculty operations,
21. To initial documents to be submitted for the Dean’s signature,
22. To ensure procedures for procurement of all kinds of goods and materials needed by the faculty are performed by the movable property control officer,
23. To handle internal and external correspondence related to the faculty,
24. To organize scheduling of conference halls, meeting rooms, laboratories, classrooms, exams, and classes,
25. To arrange midterm and end-of-term evaluation forms to be applied regularly,
26. To have the authority to perform the duties and responsibilities stated above,
27. To be able to use the tools and equipment necessary for carrying out activities,
28. To have signing authority,
29. To have authority as an implementation officer,
30. To have authority to assign work, direct, supervise, correct, warn if necessary, and request information and reports from subordinate managers and personnel,
31. To perform other tasks assigned by the faculty or higher managers,
32. To be responsible to the dean and vice deans for timely and accurate fulfillment of assigned duties.
1. To handle services related to the Dean’s meetings and receptions,
2. To manage the Dean’s private and official correspondence,
3. To handle confidential correspondence and private communication of the Dean,
4. To organize the Dean’s internal and external appointment requests,
5. To keep and archive the Dean’s private and institutional files,
6. To follow up on dismissal and appointment correspondences related to Dean’s assignments and make reservations for travel and accommodation,
7. To prepare and distribute the Dean’s congratulatory messages for religious and national holidays,
8. To prepare programs for opening and graduation ceremonies,
9. To carry out other duties assigned by the Dean related to the office,
10. To organize the superior’s internal and external meetings and schedule necessary meetings considering the superior’s time and work situation,
11. To ensure delivery of the superior’s written and verbal directives to relevant persons and units, and to operate office machines,
12. To send and track signed documents and files to relevant units or persons and keep entry-exit records,
13. To ensure office supplies, inventory, and cleaning services for the superior are provided,
14. To have the authority to carry out the duties and responsibilities stated above,
15. To be able to use all kinds of tools, equipment, and materials required by the activities,
16. To carry out administrative tasks assigned by the faculty or higher managers,
17. To be responsible to the Dean, vice deans, and faculty secretary for timely and accurate fulfillment of assigned duties.
1. To announce finalized exam schedules and weekly course programs on student bulletin boards and prepare notices for full-time and part-time teaching staff,
2. To post relevant announcements on department student bulletin boards and remove expired notices,
3. To prepare cover letters for exam schedules to teaching staff and proctors,
4. To handle correspondence between faculty and departments, and among departments and deliver them to the relevant units,
5. To track and archive incoming and outgoing correspondence through EBYS and deliver necessary documents to the department head,
6. To monitor implementation of correspondence from the Dean’s Office by the department head and ensure responses are sent to the Dean’s Office on time,
7. To announce meeting notifications,
8. To write department board reports and deliver signed copies to relevant units and file one copy,
9. To notify teaching staff about decisions from the Faculty Administrative and Faculty Boards and ensure signatures,
10. To track teaching staff appointment durations and notify the Dean’s Office about extensions based on department board decisions,
11. To forward student course equivalencies and exemption petitions to the Dean’s Office and relevant commissions,
12. To inform advisors, students, and teaching staff about student-related correspondence and write opinion letters when requested,
13. To track department mail,
14. To make copies of department correspondence when necessary,
15. To maintain and service equipment like optical readers, copiers, smart boards, and printers,
16. To copy exam questions, answer sheets, and official documents of academic staff during exam periods,
17. To prepare department board decisions and cover letters,
18. To deliver documents to relevant persons or units by formal receipt and obtain confirmation,
19. To process course plans, course loads, open course assignments, weekly and semester plans, assignment changes, course changes, and prepare graduation documents,
20. To conduct correspondence related to midterms, final exams, make-up exams, single courses, and additional exams,
21. To manage registration renewal, leave of absence, course enrollment, and correspondence between the Dean’s Office and department head,
22. To monitor course evaluations,
23. To communicate with the department head and teaching staff and inform students in case of course start delays,
24. To ensure proposals for teaching staff attendance at domestic/international scientific meetings, research, and implementation assignments are submitted to the Dean’s Office,
25. To ensure timely preparation, signing, and submission of extra teaching hours and exam payrolls to accounting,
26. To prepare student files and course status charts at the beginning of semesters and provide to advisors,
27. To enter course information (sections, prerequisites, instructors, etc.) into the database before registration dates,
28. To enter advisor information for each student into the database before registration,
29. To ensure instructors prepare and submit course content forms for approval,
30. To provide student-related correspondence to advisors after department head approval for filing,
31. To support effective conduct of courses and provide teaching tools (pens, erasers, overhead projectors, acetates, data shows, laptops, etc.) as needed,
32. To notify the Movable Property Officer about movable assets within the department,
33. To print and collect midterm “Instructor Evaluation” and end-of-term “Student Self, Course, and Instructor Evaluation” forms for each course,
34. To prepare requested information for YÖK (Higher Education Council) inspections,
35. To write documents related to course attendance, grading, and other department correspondence,
36. To forward leave petitions to the Dean’s Office after department head signature,
37. To coordinate with substitutes during staff leave periods to ensure continuity of department operations,
38. To convey repair and maintenance requests of machines, equipment, and office supplies to relevant units and inform the faculty secretary based on reports,
39. To provide data on student numbers, quotas, and staff mobility for budget and activity planning to the Dean’s Office on time,
40. To prepare stationery and cleaning supplies lists annually by March and submit to the Dean’s Office,
41. To distribute stationery materials received from the Dean’s Office according to needs,
42. To prepare cleaning supplies lists and ensure materials are used properly,
43. To keep spare keys securely and ensure necessary security checks,
44. To have the authority to perform the duties and responsibilities stated above,
45. To use all necessary tools, equipment, and materials for activities,
46. To ensure filing of correspondence according to the file plan,
47. To ensure timely and orderly conduct of office and correspondence tasks,
48. To write and distribute documents correctly and properly according to circulars and instructions,
49. To perform other administrative tasks assigned by the faculty or higher managers,
50. To be responsible to the dean, vice deans, and faculty secretary for timely and accurate fulfillment of assigned duties.
1. To carry out all document registration and archiving procedures in accordance with current laws and regulations,
2. To forward documents received through EBYS to the faculty secretary,
3. To scan and number physical incoming documents and enter them into EBYS and forward to the faculty secretary,
4. To announce or distribute documents via EBYS when necessary,
5. To handle correspondence unrelated to movable property records, personnel, and student affairs (e.g., commission assignments, general correspondence),
6. To ensure flow of both physical and EBYS documents within the unit,
7. To track delivery of physical documents to relevant units,
8. To check completeness of documents and attachments received via EBYS or physically,
9. To monitor dates for socio-cultural announcements and posters and ensure timely posting and removal,
10. To prepare activity report charts and maintain six-month records,
11. To ensure preparation of relevant parts of faculty activity reports,
12. To carry out other administrative tasks assigned by the faculty or higher managers,
13. To be responsible to the dean, vice deans, and faculty secretary for timely and accurate fulfillment of assigned duties.
1. To carry out all personnel-related procedures according to relevant laws, the Higher Education Law No. 2547, decisions of YÖK General Assembly and executive board, University Senate and Administrative Board decisions, Faculty Board and Administrative Board regulations,
2. To track personnel leave (annual, excuse, maternity, unpaid) and medical report procedures,
3. To notify the personnel department of all leaves,
4. To monitor term ends and announce elections of department heads and program chairs,
5. To conduct correspondence with external institutions (YÖK, official institutions, TÜBİTAK, etc.) through the relevant office,
6. To monitor term ends and announce elections of representatives in Faculty Board and Administrative Board,
7. To track appointment durations of faculty members, lecturers, and research assistants,
8. To monitor and list domestic and international temporary and long-term assignments and ensure implementation of related decisions,
9. To follow appointment announcements of faculty members, lecturers, and research assistants,
10. To conduct correspondence related to staff recruitment requests,
11. To manage general personnel correspondence,
12. To prepare agenda and decisions of Administrative Board, Faculty Board, and Academic Board, ensure signatures, and deliver to relevant units,
13. To track personnel information such as academic assignments, congresses, conferences, and event participation lists,
14. To ensure preparation of relevant parts of faculty activity reports,
15. To manage correspondence related to exams conducted at the faculty,
16. To track personnel records and archive them,
17. To ensure filing of correspondence according to the file plan,
18. To ensure timely and orderly conduct of office and correspondence tasks,
19. To write and distribute documents correctly and properly according to circulars and instructions,
20. To perform other administrative tasks assigned by the faculty or higher managers,
21. To be responsible to the dean, vice deans, and faculty secretary for timely and accurate fulfillment of assigned duties.
1. To carry out all student-related procedures according to Law No. 2547, YÖK General Assembly and executive board decisions, University Education-Training and Examination Regulations, University Senate and Administrative Board decisions, Faculty Board and Administrative Board regulations,
2. To manage all referral and administrative procedures related to the student affairs office,
3. To organize correspondence related to incoming student affairs documents,
4. To prepare files for newly registered students after initial registration,
5. To conduct necessary correspondence and prepare lists for foreign language exemption exams,
6. To organize student representative elections and related preparations,
7. To manage correspondence related to horizontal transfer applications and communicate with Rectorate,
8. To distribute correspondence from academic advisors,
9. To conduct all student-related correspondence,
10. To deliver incoming official or private institution scholarship information to relevant units,
11. To communicate with relevant faculty units for handling student petitions and official institution letters and provide responses,
12. To track student disciplinary investigations and manage notification of results to students,
13. To publish all student-related announcements, notices, and decisions on web and bulletin boards,
14. To follow up on applications based on various amnesty laws and check status,
15. To manage leave of absence procedures,
16. To process voluntary withdrawal requests,
17. To conduct student disciplinary procedures,
18. To manage all student-related correspondence, filing and archiving documents according to the file plan,
19. To file exam grade lists and exam documents,
20. To identify students using three-course exam rights and inform relevant units,
21. To manage correspondence related to course exemptions,
22. To track graduation and clearance procedures,
23. To write decisions of Faculty Board and Administrative Board and communicate results to relevant units,
24. To ensure filing of correspondence according to the file plan,
25. To ensure timely and orderly conduct of office and correspondence tasks,
26. To write and distribute documents correctly and properly according to circulars and instructions,
27. To ensure preparation of relevant parts of faculty activity reports,
28. To perform other administrative tasks assigned by the faculty or higher managers,
29. To be responsible to the dean, vice deans, and faculty secretary for timely and accurate fulfillment of assigned duties.
1. To complete MYS registration processes for required materials/maintenance and repair-related goods and services, conduct or arrange market price research, prepare correspondence and inform the superior,
2. To carry out direct procurement procedures in compliance with regulations,
3. To prepare internal and external correspondence related to unit activities,
4. To prepare approval documents for procurement and follow procurement processes,
5. To ensure delivery of purchased materials to the Movable Property Unit,
6. To file all procurement-related documents and archives according to the standard file plan,
7. To communicate with internal and external persons as instructed by the superior,
8. To regularly inform the superior about activities, requests, and issues,
9. To notify the superior of material and equipment needs related to activities,
10. To ensure efficient and economical use of faculty assets and resources,
11. To conduct operations and correspondence accurately and properly according to circulars and instructions,
12. To coordinate with the accrual unit in budget monitoring and appropriation tracking,
13. To perform other administrative tasks assigned by the faculty or higher managers,
14. To be responsible to the superior for timely and accurate fulfillment of assigned duties,
15. To check documents from procurement and movable units, prepare domestic and international travel expense notifications, initiate payment order processes, and inform the superior,
16. To verify the compliance of payment order attachments with relevant legislation, request corrections if necessary,
17. To communicate payment amounts including VAT to procurement unit and contribute to budget tracking,
18. To send purchase TIF (VIF) documents from the Movable Property System to SGDB with payment order documents via the automation system (MYS),
19. To get approval for all payment orders from the implementation officer and expenditure authority, follow up, and maintain files and archives,
20. To perform other administrative tasks assigned by the faculty or higher managers,
21. To be responsible to the superior for timely and accurate fulfillment of assigned duties.
1. To ensure that the internal and external areas under responsibility are kept orderly, clean, and hygienic, and maintain the arrangement of units, buildings, annexes, and floors,
2. To ensure ventilation and cleaning of classrooms, laboratories, corridors, etc.,
3. To assist with photocopying, mimeograph, and similar tasks,
4. To securely transport documents and files between service departments or from archives within the service building as assigned,
5. To report electrical, water, glass, frame, door malfunctions to the secretary and intervene in wasteful issues such as burned-out bulbs, lights or taps left open,
6. To perform assigned duties promptly and accurately according to regulations,
7. To monitor entry and exit on floors during working hours,
8. To protect movable and immovable assets of the unit,
9. To notify the supervisor before running out of cleaning supplies and take necessary measures to prevent work disruption,
10. To serve tea and coffee to personnel and guests,
11. Not to leave or change assigned post without supervisor’s knowledge,
12. To perform other similar duties assigned by supervisors,
13. To have the authority to perform the duties and responsibilities stated above,
14. To be able to use all necessary tools, equipment, and materials for activities.